Federal Training Partnership, Inc. (FTP) takes your security seriously and is committed to user privacy. This policy outlines our Personally Identifiable Information (PII) and Private Financial Information (PFI) handling practices. If you provide us personal information, we will treat it according to this policy.
What kinds of information we collect.
Information We Gather
FTP will respect the rights of the individuals whose data are being collected, as provided by Law, respectively: (i) The right to be informed regarding the identity of the operator and its representative, the purpose for which the data is processed, or any other information in connection with the rights provided in the applicable legislation; (ii) The right to not be subject to an individual decision; (iii) The right to intervention; (iv) The right to oppose the processing of owned personal data and to request rectification; the update or deletion of data which is processed contrary to the Law; (v) The right to address Justice if a violation of the current legislation has been observed; (vi) The right to request the deletion of personal data, with the exception of those cases that are specified in the current legislation.
Data protection law says that we are allowed to use personally identifiable information (PII) only if we have a proper reason to do so. Our main scope of collecting and processing the provided PII is to be able to fulfill a contract we have with you. It is our legal duty to respect local or EU laws and use PII only when it is in your legitimate interest or of course when you consent for it. The groups of PII collected are the following:
Type of PII Description
Contact Where you live and how to contact you.
Socio-Demographic This includes details about your work, profession, industry.
Transactional Details about payments to and from your accounts with us,
and insurance claims you make.
Locational Data about where you are, which may come from your mobile phone, the IP address where you connect a computer to the internet, or the type of browser used to connect to our website.
Behavioral Details about how you use our products and services (including cookies collected by add-on services as Google Analytics).
Communications What we learn about you from letters, emails and conversations between us.
Consent Any permissions, consents or preferences that you give us. This includes things like how you want us to contact you, whether you get paper statements, or prefer large-print formats.
Parties will have the obligation to take suitable technical and organizational measures to protect the privacy of all processed personal data and, if applicable, to respect the instructions provided by the other party regarding the use of personal data, in conformity with the applicable legislation.
Parties will require a written authorization (specific or general) of those involved regarding the transmission of the respective data from empowered affiliates, collaborators, other contractual partners or, to the extent that it is permitted by legislation, will proceed only to communicate a preceding report regarding this kind of operations, suitably limited by the applicable and active legislation.
Parties will inform the involved person, as well as the national authorities of personal data supervision, as required by law, regarding any incident that could violate the protection and privacy of personal data that is used in the current Contract. Furthermore, to the extent that it is required by law, each party will permanently inform the other regarding any measures that have been taken to resolve the incident or to diminish the risk of a potential security/confidential violation of the personal data.
How we use this information.
We request information for our own legitimate business purposes and not for the benefit of any nonaffiliated party. Therefore, we do not disclose any nonpublic personal information about our clients or former clients to anyone, except: (1) as necessary for us to provide the product or service you have requested of us; or (2) as permitted by law.
Exhibitors: When you register to exhibit at one of our events, the PII and PFI you provide us is used solely to process your registration for that event and, with your permission, to notify you of future events that may be of interest to you.
Attendees: When you register to attend one of our conferences the PII and PFI you provide is used solely to process your registration for that conference. For those conferences in which FTP is acting as a sub-contractor for the Government to supply on-line registration and fee collection services, the PII you provide on your registration form is forwarded to the managers of the conference within the hosting agency. Only with your prior explicit consent, your basic contact information may be used by us to notify you of future events that may be of interest to you and may be provided to exhibitors to notify you of technology products and services that also may be of interest to you. If you give us permission to use your PII for this purpose, you may withdraw such permission at any time in the future. Any and all PFI you provide is used solely for the purpose of processing your payment of registration fees and any other charges you specifically request and authorize us to charge to you.
How we protect your information.
We're hosted on Amazon Web Services, one of the most prominent servers on the Web equipped with the best network protection tools. Our platform is carefully monitored 24/7 for potential threats and unauthorized activities, such as Man in the Middle Attacks or IP Spoofing. We thank Amazon for its long term experience in protecting both its physical and virtual structure, as well as its long commitment in securing and encrypting sensitive data and private information updated whenever needed with a 256-bit SSL connection path between users and their accounts and subaccounts. All data is encrypted and securely kept on Amazon's servers in multiple data centers across the United States.
We use spam, virus and malware protection services provided by McAfee. All latest threats are carefully monitored and cleaned on a daily basis, so that our partners and users can navigate in a secured environment. Feel free to close deals on your online order forms without encountering any external threats at all!
We use our best efforts to ensure that no unauthorized parties have access to any of your information. We restrict access to nonpublic personal information about you to those individuals and entities who need to know that information to provide products or services to you. We currently maintain physical, electronic, and procedural safeguards to guard your nonpublic personal information. We reinforce the company’s privacy and security policy with our employees. Under no circumstances will your PFI be made available to anyone outside of FTP. FTP will continue to enhance our security procedures as new technology becomes available.
We maintain and protect the security of our servers and require user names and passwords to access sensitive data.
We use industry standard encryption methods to protect your web data transmissions.
When sending confirmation emails to our clients the credit card number will not be displayed in its entirety. Instead of the entire number, you will only see asterisks and the last four digits of your number.
Personnel who have access to our database are trained to maintain and secure all information.
If we determine that a security breach has occurred and that such breach creates a risk of identity theft we will make every attempt to notify you.
Bind subcontractors with contractual, technical and organizational measures to protect your personal information.
We are totally against spam, this being one of the reasons why we started our service. To fight spam, we have implemented Captcha protection on our forms. If our Captcha protection is defeated by spammers, let us know and we will improve the difficulty of the Captcha.
You can use smart Captcha images, which means that the verification code shows up only when the form receives more than one submission from the same IP address. You can also limit the number of submissions coming from the same IP address each day in the Settings → Security section of your form.
Our HIPAA compliant solution is only available on our compliance cloud and includes compliance with all HIPAA statutes, safeguards, protocols, business associate agreements (BAAs), signed confidentiality agreements and non-disclosure agreements (NDAs).
On our HIPAA compliance cloud, we offer several different levels of indemnification clauses in our BAAs, plus the availability of two separate insurance policies for professional services and data loss, covering you for up to 1 million dollars for each.
Our HIPAA compliance cloud accounts are only supported on our compliance cloud. It is not possible to be HIPAA compliant on our Basic, Gold, Platinum, Professional or Enterprise plans, even though these plans do offer SSL encryption, they do not comply with the rest of the HIPAA regulations and safeguards. Furthermore, FTP cannot be held liable for any HIPAA violations that may occur through the use of our platform and services on any of the non-compliant plans (Basic, Gold, Platinum, Professional or Enterprise).
Any request for PII and PFI on this website that falls outside of the scope of this policy will be explained at the time of the request.
What to know about third party services
FTP ADDENDUM TO PRIVACY NOTICE FOR EU RESIDENTS
IF YOU DO NOT AGREE WITH THIS POLICY, REGISTRATION AND ACCESS TO EVENTS WILL NOT BE GUARANTEED.
You have rights available to you when it comes to your information. Below is a summary of those rights, how to exercise them, and any limitations.
Request a copy of your information
Object to our use of your information (including for marketing purposes)
Withdraw previously given consent
Request the deletion or restriction of your information
Request your information in a structured, electronic format
Right to complain to a relevant supervisory authority
Your request and rights may be limited in certain cases: for example, if fulfilling your request would reveal information about another person, or if you ask to delete information we are permitted to by law or have a compelling legitimate interest to keep. If you have unresolved concerns, you have the right to complain to a supervisory authority in the country where you live, where you work, or where you feel your rights were infringed.
REQUEST A COPY OF YOUR INFORMATION
You have the right to request any of the personal information we hold on you. You can do this by sending an email to firstname.lastname@example.org and ask for your information by providing the email address you registered with for an event and state your specific request in writing. FTP reserves the right to verify your identity and confirm your right to the information.
We will provide this information to you within 2 weeks from the point we have all the information to process the request.
This information will be sent to you in English and in a computer readable format, unless another reasonable format is requested.